Room bookings for NHS staff
NHS staff members working as part of Sheffield Teaching Hospitals, acting in a professional capacity, can book a selection of rooms at the University of Sheffield for free (as long as your event is also free to attend). Our rooms can be used for teaching, training and meetings.
Booking form
Complete the form to book a room for dates up to and including 29 August 2025.
If you wish to book a room for after 29 August 2025, please wait to submit a request from 4 August 2025 onwards.
We only process requests submitted using this form. Please submit any requests a minimum of 10 working days in advance of the event.
The form asks for the following information:
- Requested location
- Date of the event
- Start and end times
- Maximum number of attendees
- Title of the event
Once we have processed your request, we will send a confirmation email with details of the booking to your NHS email account.
Rooms available to NHS Staff
The rooms that you can book for free (provided your event is also free) are located in the following three buildings. Refer to the for information (including images of spaces, features and audio visual equipment) about the available rooms in each building.
- Medical School (inside the Hallamshire Hospital).
- Samuel Fox House (Northern General Hospital) - closed until Summer 2026.
- School of Clinical Dentistry - also known as the Dental School (located next to the Charles Clifford Dental Hospital).
About our rooms
Unless mentioned, our rooms have moveable seating, which can be rearranged according to your needs. We only ask that you leave the room in its original state.
Only standard teaching audio visual equipment is available in our rooms. Each has a computer and a projector or screen.
Teaching rooms do not have video conferencing equipment as standard (eg Google Meet Hardware, Microsoft Teams Bar, etc).
To run hybrid meetings, you might require further equipment, which you can request from Audio Visual Services.
Food and drinks
The Heritage Room in the Medical School is the only room where you can have catering all year long (provided that the room is cleared at the end of your event).
During term-time, food and drinks are not allowed in any of our teaching spaces under any circumstance.
Outside of term-time, food and drinks are allowed in all our seminar rooms, provided the room is cleared at the end of your event.
You can use the University Catering () in the Medical School, Samuel Fox House or the Dental School.
External and conference phone calls
You cannot use the telephone facilities available in our rooms to make external or conference calls, nor are you allowed to bring your own handset to do so.
The University of Sheffield does not offer conferencing services and cannot provide related equipment in these rooms.
Additional equipment
We do not provide any additional equipment (such as flip charts, etc). This must be arranged with Audio Visual Services.
The Medical School
Lecture Theatres (fixed seating)
- Lecture Theatre 1 (335 people, Floor B)
- Lecture Theatre 2 (221 people, Floor B)
- Lecture Theatre 3 (156 people, Floor F)
Teaching Rooms
- Seminar Room 1 (18 people, Floor B)
- Seminar Room 2 (12 people, Floor B)
- Seminar Room 3 (12 people, Floor B)
- Seminar Room 4 (24 people, Floor B)
- Seminar Room 5 (12 people, Floor B)
- Seminar Room 6 (24 people, Floor B)
- Seminar Room 7 (12 people, Floor B)
- Seminar Room 8 (24 people, Floor C)
- Seminar Room 9 (32 people, Floor C)
- Computer Room / Seminar Room 10 (16 people, Floor C) - fixed seating
Non-teaching/meeting room
Heritage Room (30 people, Floor B)
Emergency contact
For any emergency on the day, contact the Facilities Assistants at the Medical School: +44 (0) 114 222 5549.
Further information
Refer to the for information (including images of spaces, features and AV equipment) about the available rooms in each building.
Samuel Fox House (NGH)
Teaching Rooms
- Seminar Room G22 (25 people, Ground Floor)
- Seminar Room G22a (36 people, Ground Floor)
- Seminar Room 242 (24 people, Second Floor)
- Seminar Room 243 (60 people, Second Floor)
Emergency contact
For any emergency on the day, please contact the Facilities Assistants: +44 (0) 114 222 2212
Further information
Refer to the for information (including images of spaces, features and AV equipment) about the available rooms in each building.
The Dental School
Lecture Theatre (fixed seating)
- Lecture Theatre 1 (120 people, Floor B)
Teaching Rooms
- Seminar Room 1 (30 people, Floor B)
- Seminar Room 2 (30 people, Floor B)
Emergency contact
For any emergency on the day, please contact the Facilities Assistants: +44 (0) 114 271 7816
Further information
Refer to the for information (including images of spaces, features and AV equipment) about the available rooms in each building.
Hiring rooms elsewhere on campus
If you plan to organise a conference or wish to use rooms located elsewhere on our campus, there could be a cost to hire the room(s). Refer to the Room booking costs and guidelines page for more information.
The Associate rate is offered only to NHS Sheffield Teaching Hospital staff, acting in a professional capacity.
If you have any queries, please contact the Central Room Bookings team via email - roombookings@sheffield.ac.uk - or phone +44 114 222 9060.